Organisation: The Sherwood Exchange
Location: Remote with occasional visits to the Sherwood Exchange as and when required.
Type: Volunteer position
Time commitment: Flexible, approx. 4–6 hours per week
About The Sherwood Exchange
The Sherwood Exchange is a volunteer-led community organisation dedicated to supporting residents by facilitating the sharing, recycling, and exchanging of resources. Open weekly, the exchange welcomes individuals to swap surplus food, clothing, toiletries, and children’s toys, or to access food for a nominal charge of £1.00. In addition to the food exchange, visitors can benefit from donation-based wellbeing sessions and enjoy a wellbeing café, where volunteers offer companionship, advice, and signposting to other community services. Our mission is to promote equality by ensuring everyone has access to essential goods, food, and wellbeing support, while fostering connections through shared resources, skills, and a collective commitment to reducing environmental impact. We are a friendly growing team comprised of people from all walks of life and backgrounds. We are looking for the right person to help us as we strive towards expansion and becoming a registered community interest company.
Role Overview
We are looking for an organised and reliable volunteer to help manage our administrative tasks at our committee meetings and to help us handle email correspondence and maintain simple records and paperwork. This right candidate would be vital to keep the Sherwood Exchange running smoothly and ensure communication flows efficiently between the committee, team, donors, and community partners.
Key Responsibilities
- To act as secretary during monthly online committee meetings and undertake monthly team meeting notes.
- To monitor and respond to incoming emails in the Sherwood Exchange inbox
- Forward or escalate messages to the appropriate team members
- Maintain digital and paper folders and records of donations, volunteers, and correspondence
- Support basic documentation tasks (e.g., filing forms, updating spreadsheets)
- Help with occasional communication templates (thank-you emails, confirmations, etc.)
- Ensure all information is handled confidentially and securely
Skills & Experience
- Good written communication skills
- Able to prioritise replying to correspondence as and when required.
- Confident using email, Google Workspace or Microsoft Office (especially Gmail, Docs, Sheets)
- Strong attention to detail and good organisational skills
- Reliable and able to manage time independently
What You’ll Gain
- The chance to support a valued local community project
- Experience in administrative and communication tasks
- Flexibility to work from home or at our Sherwood base
- A friendly, supportive volunteer team environment
- Positive employment references
How to Apply
If you’d like to get involved, please email Rachel at thesherwoodexchange@outlook.com completing a volunteer information form expressing what skills and qualities you can bring to this post.
